DMS Reinvented
Move to a paperless approach.
With Odoo Documents, you can easily share, send, categorize, and archive scanned documents. You can also generate business documents like vendor bills, tasks and products sheets for manufacturing
Streamline your workflow
Take advantage of a fully integrated approval, control and validation process, with activities, chatter and action rules to make sure everything gets done by the right person at the right moment.
Email gateway
Using the email gateway, bills are created automatically, from a scanned document or from your vendors email directly.
Collaborate with your team and clients
Assign documents to your colleagues, customers or vendors. Share files and public folders with your clients, and let them import documents directly.
Seamless work with Sign
Don’t waste time printing and scanning documents that someone has to sign, assign them to the right person, get them signed and send them back directly.
Process documents in batch
Work in batch by requesting approvals, changing folders, tagging and assigning multiple files at once instead of one by one.
Integrated with Odoo Apps
Documents is integrated with other Odoo Apps, track versions of plans and worksheets with PLM, create your vendor bills in one click with the help of our AI in Accounting or create tasks from specific documents.
Pick the number of operations you or your employees do each month
How many documents (contracts/NDA) are signed?
How many times people have to search for a document?
How many times people have to request a document?
How many bills are recorded?
How many people are hired?
| Normal exectution time: | 45.2 hours |
| Using Odoo Documents: | 4.3 hours |
time saved
for the example tasks only,
Documents can do more
How we calculate?
| Ask client information for the contract (address, names, …) | 2 min |
|---|---|
| Write contract with client info based on template | 4 min |
| Send the contract to be signed by client | 2 min |
| Received signed contract & print | 5 min |
| Find CEO/Manager to sign | 5 min |
| CEO/Manager interruption | 10 min |
| Scan signed contract by both parties | 5 min |
| Send contract to both parties | 1 min |
| Archive | 1 min |
| Tot: 33 min |
| Send template to client & manager | 1 min |
|---|---|
| Client fills his own data and sign | 0 sec |
| Manager sign electronically in one click | 1 min |
| Everyone gets a copy, document is indexed and stored | 0 sec |
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| Tot: 2 min |